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Help and Support

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Here and Ready To Help

Your customers depend on you for advice and support. Count on us to be here to help you. Use these points of contact at ConnectiCare and our distribution partners to get information, forms, and more.

Frequently Asked Questions

Here, you’ll find answers to your questions along with instructions on everything from how to register to how to make the most of the website.

Book of Business

How can I become appointed to sell ConnectiCare products?

All producers must be licensed by their state insurance department and appointed to represent ConnnectiCare. Find out more about:

What can I do online for my clients with ConnectiCare plans?

ConnectiCare-appointed brokers can take advantage of these online services:

Large group, Medicare Advantage, and SOLO individual plans – sign into our secure broker website. You can use the website to:

  • View all accounts for which you are the agent of record. For group plans, that includes census details, billing information, group rates, and more.
  • Update enrollment information, such as names, addresses, and dependents.
  • Add or remove subscribers and dependents.
  • Change a group plan subscriber’s plan and division.
  • Order member identification (ID) cards.
  • Download important plan documents.

Note: most transactions take 24 hours to complete. You can also use the secure broker website to view transactions for an individual, a group, or your entire book of business.

Small group plans – fully-insured (ACA) plans and Fixed Funding Solutions level-funded plans

Note: Administration of fully-insured small group plans is transitioning to CBIA Service Corp. This is happening for new and renewing plans with Aug. 1, 2020 effective or renewal dates. Renewal information will include specific instructions. Brokers can continue to use the ConnectiCare broker website (sign in) for groups that haven’t renewed yet in 2020 or 2021.

Visit the following distribution partners for broker sales and client support services,  including: enrollment updates, commissions, billing, summaries of benefits and coverage, and more.

Where can I find information about my clients or make changes to their information?

*Small group account information will be available at cbia.com/agent.  Small group commission is administered and paid by CBIA Service Corp.

Click on 'Book of Business' from the top menu and select one of the options to view and manage your clients for that business segment.

You can manage your groups, subgroups, subscribers and their dependents' personal information. You can also perform other activities, such as adding new members, updating coverage details, requesting ID cards, and more.

Selecting Medicare will take you to the Evolve secure broker website where you can manage your Medicare Clients.

For small group clients, please go to the website of The Connecticut Business & Industry Association (CBIA).

How can I download my subscribers and dependents from my book of business?

Login to the portal, click on the Book of Business tab --> select the appropriate LOB --> Select the Client ID --> Click on Client Actions button --> Click Export Client Roster

Where can I find information about my clients' premiums?

In your 'Book of Business', select a specific client ID at the group or individual level to view the client details page. From the client details page, click the 'Billing' tab to see their premium information.

How far back do my book of business records go?

Records are kept for up to 24 months.

How can I change a subscriber's address for an employee of one of my group clients?

Go to “Book of Business;” select the “Client ID” of your client. On the “Client Details” page, navigate to the “List of Sub Groups” and click on the ID number to display the subscribers covered under that plan. Select the “Member ID” of the subscriber, open the drop-down menu for “Subscriber Actions,” select the option to “Change address” and follow the on-screen prompts.

Where should my clients call with billing questions?

  • Individual (Exchange and SOLO) and Medicare plan members can call Billing Services at 1-800-333-1733. 
  • Large group employers should contact their account managers.
  • Small group employers can contact the appropriate distribution partner:

Commissions

When are invoices due and how can my clients pay their premiums?

Premium payments are due on or before the first of the month for which the invoice applies. Information on how to pay premiums is on all individual and group premium bills. Information on how to pay individual (Exchange, SOLO, or Medicare) premiums is also on the member section of our website.

What if a group invoice doesn’t reflect an enrollment change?

The group should pay the amount on the invoice to ensure continued coverage. At times, enrollment changes do not appear on the next month’s invoice if they were submitted too close to the date the invoice was produced. The next month’s invoice will reflect the change, adjusted premium, and any credit (if due).  

How is group size determined?

Group size is determined by total eligible full-time employees working at least 30 hours per week.

When are commissions paid, how often, and how?

ConnectiCare pays commissions monthly, one month in arrears, based on posted premium, for plans it administers. Payments may by check or by electronic funds transfer to a bank account of your choice.

For information on small-group commissions, contact the appropriate distribution partner:

CBIA Service Corp.
Fully-insured (ACA) plans

CBIA Health Connections
Fully-insured (ACA) plans and Fixed Funding Solutions level-funded plans

Access Health CT
Fully-insured (ACA) plans

What will my commission rate be?

Please sign into website to view the commissions page.

Who can see my Commission statements on connecticare.com?

Only those who are paid the commission can automatically view the commission statements.

If you work for and are paid by an agency, the principal agent of that agency will have automatic access to online commission statements.

If you are paid directly from ConnectiCare, you can sign in and set up your profile to allow assistants access to commission statements.

Note: the above applies only to commissions paid by ConnectiCare on plans that it administers. 

Profile and Account Settings

Can I change my username, personal information, or password?

To change your personal information, click your name in the top right corner and select 'My Profile'. Once you're on the profile page, click the Edit button on the right to make changes, then click Save.

Your username is unique and cannot be changed. If you need a new username for security reasons, you can request to have your current account terminated and have a new one created. Once your account has been terminated, you will lose all history associated with that account.

If you want to change your password, click your name in the top right corner and select 'My Settings'. You'll see an option to change your password.

Quoting and Enrollment

How do I create a quote for clients in the following segments:

For Individual and Family, Medicare Advantage and Massachusetts Small Group/Individual

From the broker dashboard homepage, select the quote type you want to create and click on the “Go” button.

For Massachusetts small group and Individual, please select small group and enter a Massachusetts zip code within our service area.

The quotes you’ve created will be available in the quotes section of the top menu. You can view and download any previously saved quotes from there.

For Small Group Fixed Funding Solutions, please access Choiceware on the CBIA website.

For large group quotes, please contact your ConnectiCare sales executive or sales manager. 

How do I enroll clients in the following segments:

Individual and Family - Medicare Advantage - Small Group - Large Group

If you are enrolling clients from a quote you had previously saved, click 'Quotes' from the top menu and select the quote you want to enroll. Enter all required information and submit the application.

If you are starting a new enrollment, start by creating a quote. From the dashboard, choose the type of quote you want to create and click 'Go'. After creating your quote, click the 'Enroll Now' button to begin the enrollment process. 

Small Group Enrollments should be submitted through CBIA.

For large group enrollment, please contact your ConnectiCare sales executive or account manager.

You can manage applications that you have started or submitted under ‘Applications’ from the top menu.

Can I assist my clients in making a binder payment?

You can help your clients submit a binder payment via electronic funds transfer (EFT) or by credit card, where applicable.

Please note that the credit card option is only available for your clients within the Individual and Family segment.

How many plans can I quote at a time?

You can quote as many plans as you want for individual and family, and Medicare segments. For large group enrollment, please contact your ConnectiCare sales executive or account manager.

For individual or Medicare clients: I started to enroll a client but can't finish now. What do I do?

Your progress is saved automatically every time you click ‘Next’ during an enrollment. Click ‘Applications’ from the top menu and select any application in draft status to continue the enrollment from your last completed step.

Where can I see the status of my applications for individual and Medicare clients?

Click ‘Applications’ from the top menu and choose the business segment you want to review.

Use the filter drop down at the top to switch and view different statuses such as draft, in progress, and approved. You can also use the additional search option to find specific applications by client name or application ID.

Applications that have been successfully enrolled will include a client ID link to that will take you to the specific client details in your book of business.

How can I enroll a subscriber or dependent (add a subscriber or dependent) to an employer group plan?

 *For SOLO, Off Exchange and Large group segments

To add a subscriber, go to “Book of Business;” select the “Client ID” you want to update. On the “Client Details” page, open the drop-down menu for “Client Actions,” select “Add Subscriber" and follow the on-screen prompts.

To add a dependent, go to “Book of Business;” select the “Client ID” of your client. On the “Client Details” page, navigate to the “List of Sub Groups” and click on the ID number to display the subscribers covered under that plan. Select the “Member ID” of the subscriber associated with the dependent, open the drop-down menu for “Subscriber Actions,” select “Add dependent” and follow the on-screen prompts.

How do I find forms for my clients?

Many member forms are available on our website. You can also find forms needed for customer and member service by signing into these secure websites for brokers:

How do I edit my quote?

Login to the portal using your credentials. To access the quotes you have already generated and saved in the portal, from the Quote dropdown, select Small Group or Individual & Family.

  • Select In Review Individual & Family or Small Group Quotes
  • Locate the quote you are looking to edit (You can also search the required quote using the Search feature).
  • You can edit a quote by clicking on the dropdown icon from Closed Reason column.
  • You can also download a quote, close a quote or enroll from the other options in this dropdown.

How can my client terminate an individual (Access Health CT or solo) plan?

  • SOLO plan members can sign into their accounts at connecticare.com and follow directions on how to make changes to their plans, including terminating them.
  • Members with plans purchased through the Connecticut health care exchange can contact Access Health CT to find out how to end coverage. 

Site Access

How do I register for access to the secure broker website?

You can request access by contacting us or your agency's account administrator or principal user.

How do I sign in?

Once your account is set up, use the sign-in link from the email we sent you to access the secure broker website. You can also click the sign-in button in the top right corner of the broker section of our website.

How do I add and manage access for other users/brokers associated with my agency?

Click your name in the top right corner and select 'My Agency'; then click the 'Related' tab to manage your users.

Under 'Related' you will see:

  • The 'Contacts' section, which includes all the people associated with your agency.
  • The 'Community Members' section, which includes the users who have access to your ConnectiCare secure broker website, based on the contact type or role you have defined for them.

If you're a principal user or administrator for your agency, follow these steps to add a new user to your account:

  1. You must first create a contact with the appropriate role or access level. Under 'My Agency', click on the 'Related' tab and then the 'New' button.
  2. On the new contact screen, enter all required information and click 'Save'.
  3. Click on the new user you just added, then select 'Enable Partner User' to activate their account.

Under 'Community Members' click the down arrow next to the user you want to manage. There you have the option to change their permissions, reset their password, and deactivate their account.

How do I set up roles and permissions?

If you are the principal user or administrator for your agency, go to the 'Related' tab under 'My Agency', click the dropdown next to the user you want to update, then select 'Manage Permission Sets'.

Select the permissions you wish to assign to the user, then click the right arrow to move it to the 'Selected' box. Click 'Save' to confirm the updated permissions.

Guide to roles and permissions

If you have any questions about your role and permissions, contact your agency's administrator or contact us.

What are the website's roles and associated permissions?

As a principal user or administrator, you can control the level of access for different users on your account. You can define who can manage your book of business, see commissions, submit applications, and more.

Sign in to your account and to to 'My Agency' to see the complete list of roles and permissions you can assign to your users.

Roles and permissions

What if I forget my username or password?

You can retrieve your username by clicking the 'Forgot Username' link on the portal. You'll be required to input your Last Name, Registered Email ID and the License Number. Once validated, your username will be sent to your email.

What are the compatible browsers for the secure broker website?

For the best experience, we recommend using the latest version of Google Chrome. The secure broker website also supports the latest version of the following browsers: Microsoft Edge, and Firefox.

Can I access the secure broker website on my tablet or phone?

Yes, you can; you just need the link, your username, and password.

When I register for the website, I am getting an error message when I enter my license number. What do I do?

The license number you enter has to be nine digits. If your license number is only seven digits, add “00” at the beginning so you will be entering: 001234567.

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©2021 ConnectiCare. All Rights Reserved.

Any information provided on this Website is for informational purposes only. It is not medical advice and should not be substituted for regular consultation with your health care provider. If you have any concerns about your health, please contact your health care provider's office.

Also, this information is not intended to imply that services or treatments described in the information are covered benefits under your plan. Please refer to your Membership Agreement, Certificate of Coverage, Benefit Summary,or other plan documents for specific information about your benefits coverage.