This process should only be followed when an AEI elects COBRA during the subsidy period. If the member is not currently covered under COBRA, the employer will also need to supply the standard enrollment form in addition to the forms below.
The steps below are only for processing individuals who qualify for the ARPA COBRA premium subsidy (includes new and existing COBRA members) for whom ConnectiCare bills the member directly. Follow the standard process for enrolling individuals in COBRA who are not eligible for the subsidy (e.g., individuals who terminate employment voluntarily). Direct bill to employer groups do not need to submit COBRA subsidy paperwork at this time to ConnectiCare but are advised to keep records of COBRA premium subsidy eligible individuals. ConnectiCare may require these records in future depending upon additional guidance from the IRS on the tax credit process.
- The employer group must send each identified individual the applicable model notice and Summary of COBRA Premium Assistance Provisions under the American Rescue Plan Act of 2021 that contains a Request for Treatment as an Assistance Eligible Individual form. These notices are on the U.S. Department of Labor’s COBRA Premium Subsidy page. They contain important information required for accurate processing and record keeping.
- Individuals will need to review the subsidy information contained in the notice, and if eligible for the subsidy, complete the COBRA/Continuation Coverage Election Form and Request for Treatment as an Assistance Eligible Individual section of the Summary of COBRA Premium Assistance Provisions under the American Rescue Plan Act of 2021 and return these forms to the employer.
- The employer group or broker must send the completed documents listed below for each subscriber eligible for the COBRA premium subsidy as an AEI to their ConnectiCare account manager. This includes employer groups working with a third-party administrator. These notices are on the U.S. Department of Labor’s COBRA Premium Subsidy page.
a. COBRA/Continuation Coverage Election Form (included within model notice)
b. Request for Treatment as an Assistance Eligible Individual (included within Summary of the COBRA Premium Assistance Provisions under the ARPA of 2021)
Be sure to write the participant’s SSN, DOB, subsidy start and stop dates, and the ConnectiCare group number onto this document to ensure proper processing.
4. ConnectiCare will process these COBRA premium subsidy enrollments and handle the related billing as follows:
Groups with 20 or more full-time eligible employees (subject to Federal COBRA)
- For subscribers who are eligible for the COBRA premium subsidy and normally direct billed to the member, ConnectiCare will add/move AEIs to the employer group’s invoice during the subsidy period. This is because the employer group will pay the premium up front during the AEI’s subsidy period (as the employer will be responsible for filing for a federal tax credit on their 2021 quarterly payroll tax filings). During the subsidy period, the subscriber will not receive an invoice for COBRA coverage. Once the subsidy period is over, if the subscriber is still eligible for COBRA continuation coverage, the subscriber will receive an invoice directly for COBRA coverage, as they did prior to the subsidy, and they will be removed from the group’s invoice.
- Individuals that have already paid their premiums to ConnectiCare during the subsidy period in which they were eligible, will have their premiums refunded by ConnectiCare.